Reducing Email Traffic

Between company-wide updates and marketing emails, we have all experienced our fair share of email overload. Check out the tips below to whittle down the endless number of emails awaiting you every day!

1. Encourage workers to group non-urgent information in one single mailing. Perhaps, a weekly or daily department newsletter would be sufficient. 

2. Utilize corporate Intranet rather than email inboxes. By replacing email broadcasts with any form of social platforms, everyone will be able to access information.

3. Gather for group meetings to address daily agendas or matters that require back and forth discussion to avoid lengthy threads.

4. Reduce incoming email by adopting email management systems that filters spam mail, turning off notifications from website subscriptions and encouraging face to face communication within your organization.

5. Establish designated time block to address emails. There may be occasional expectations but this routine will prevent email from consuming too much of your time at work and affect productivity.

6. Organize your email but filing and deleting appropriate emails. Keeping your inbox at zero would declutter your mailbox dramatically.

7. Do not rely on your inbox as a to-do check list. Limiting the number of times you revisit each email will increase productivity. Jot down important information elsewhere and only revisit an email when absolute necessary.